What is Digital Archiving
Archives are essential for logging and verifying business practices, and archives have been in use for thousands of years. However, archive can grow large and unwieldy over time, and it can be difficult to recall information in certain types of archives. Since the middle of the 20th century, however, archiving has been changing as the advent of digital archiving has made the process simpler for those who wish to store information for the long term. Here are a few facts about digital archiving and why it can be useful for businesses.
How Does Digital Archiving Work?
Instead of storing items in a file cabinet or box, items are stored in a computer system. In some cases, documents may need to be scanned. If the documents are in digital format to begin with, they can be copied to the archive instantly. Further, digital archives often have some sort of database that points to the individual files. In some cases, the information itself is stored in a database.
What Media is Used to Store Digital Archives?
In most cases, digital archiving is done on hard drives. If the data stored is in text format, modern hard drives can store years of information. However, using a hard drive requires a dedicated computer system, so some people prefer to use optical storage media such as CDs and DVDs. Still others prefer to use tape drives, which offer longevity and large amount of data storage. A trend that is becoming increasingly popular is to use off-site data storage for archival purposes.
What are the Main Advantages of Digital Archives?
For businesses that have a large amount of information that needs to be archived, digital archives can save a considerable amount of physical space. Digital storage media are far more information-dense than paper, and some who switch to digital archives are able to reclaim entire rooms that were used for archival purposes. Digital archives can also be backed up easily, which can prevent the loss of data if disaster strikes. For businesses that need to recall archived data regularly, the ability to search through the archives is incredibly useful. Switching to digital archiving will require some effort unless all relevant information is already stored in digital format. Further, there will be some upfront costs involved. Despite this, most businesses will benefit by switching to digital archives. The availability of online data storage solutions makes digital archiving the optimal solution for the 21st century.
Peter Wendt is a writer & researcher. As Wendt’s writing careear began to take off, he realized he needed to switch to digital archiving to save himself time and space. Wendt turned to Enhanced Production Technologies for quality reprographics & scanning services. Wendt hightly recommends visiting their site.