IT managers are facing increasing responsibilities to safeguard critical company data. Privacy policies and security measures are often updated to show potential exposures and intercept unauthorized access. A security manager must be able to accurately determine system exposures and gaps, draft policies to mitigate vulnerabilities, and make sure that security measures are executed. In cases of discovered security violations, management should have the ability to effect remediation efforts immediately.
A data owner or administrator is responsible for understanding the exposure when vital data is misused, stolen, lost or compromised. Data owners are usually managers in specific internal departments where certain information originates and flows. For example, a manager that is responsible for purchasing likely owns supplier data and determines the importance of fields within that database. Likewise, an insurance claim adjuster oversees a claim database. By working with security officers, data owners can find information sensitivity and then set up firm protection policies.
A systems administrator is someone that manages a company’s computers. Their primary task is maintaining company networks, ensuring that computer recovery processes are in place, making backups, installing new software, protecting against viruses and monitoring overall performance. Additionally, administrators are responsible for the creation and deletion of user accounts. They frequently assign, administer and maintain passwords. Depending on their unique needs, many small businesses rely on outsourced IT services to handle their information systems and administration needs.
It is critical for businesses to have established auditing rules for data privacy and security. There are many third-party auditing tools designed to detect accidental and purposeful attempts by either external or internal intruders to gain access to secured data. Such tools offer important information such as when data is accessed, how often, who accessed it, and whether access software was used. Auditing tools can also highlight abnormal use and patterns to anyone responsible for security. These deviant and abnormal situations often are a first sign of potential problems.
Data encryption is being more commonly used despite the added overhead. Any time data gets transferred from platform to platform and is sensitive, encryption should be implemented. It’s important to understand your encryption options and how bulletproof they are. There can be certain issues when encryption is used such as performance limitations, data recovery and reorganization. Generally, performance costs depend on where and how encryption takes place.
All businesses have customers of one type or another. Your company should have accepted standards of how customer data is stored, secured and encrypted, and how it connects to internal applications.